OHS Contacts System Support

The OHS Contacts System is a tool used by central offices to identify individuals in departments across campus with whom they wish to be able to communicate or to authorize to perform some action on the department's behalf. The central office, referred to as the sponsoring department, will establish a contact type in the OHS Contacts System and then ask each department to identify a person for that department's contact. Authorized updaters in each department will use the OHS Contacts system to assign someone as the department's contact. Then, the sponsoring department can communicate with this representative group of individuals, or the sponsoring department can build an information system which allows contacts to perform a certain administrative function on the department's behalf.

At a minimum a department must assign official and mandatory contact types.  Contact types that authorize individuals to perform mission-critical actions on behalf of a department are referred to as official roles. Because of the potential authority that may be granted to individuals assigned, updaters should be aware of the privileges that are granted to anyone in an official role when assigning contacts. Sponsoring departments can decide whether contact types should be mandatory. This means that departments should initially assign primary contacts for mandatory contact types as soon as possible. Once a primary contact has been assigned, that contact can only be removed by being replaced with another contact. The primary contact cannot be removed without a replacement ID (position ID or UT EID) being provided.

The following roles are identified as official or mandatory:

Who can update these roles within OHS Contacts system?

Department System department manager(s) or Department System department updater(s

https://utdirect.utexas.edu/dept

 

OR

*DEFINE office manager of the office that owns the unit or *DEFINE office delegate(s) of the office that owns the unit (only ones who can update official roles).

To request, please contact UBS Client EOM.