If a department/unit wants to recover costs incurred for goods or services used and required in support of sponsored research programs or academic needs, they must follow a process to approve and determine a rate for these goods or services.  In most cases the financial activity is established in a service center 18 type account (https://afm.utexas.edu/hbp/part-2/2-2-service-center-funds).   

There are two workflows for this process, one in which the department/unit would charge federal grants (https://afm.utexas.edu/financial-accounting-and-reporting/financial-reports/service-center-rate-requests) and one in which the department/unit would not charge federal grants.  Department/units who charge federal grants will submit proposed new revenue-generating activities and/or updated rates to existing activities to their respective VP/Dean Business Officers and coordinate with the UT Federal Costing team to review and approve their rates.   

Department/units who do not charge federal grants will submit proposed new revenue-generating activities and/or updated rates to existing activities to their respective VP/Dean Business Officers for review and approval.  Department/units supported by BFS should follow the process below to propose or update rates: 

Meet with their VP/Dean Business Officer to discuss any new venture or change to existing activities before creating a formal proposal or engaging other offices in conversations.   

Coordinate with VP/Dean Business Officer and their department/unit financial staff to develop rates.  

Once their VP/Dean and Business Officer has approved the rate, provide BFS team with rate information.  The BFS team can assist with new account requests, budget set up or revisions, and review of rate proposals.