Payments

Welcome to the Payments area of Payment Services. The Payments team reviews purchase order vouchers, contract payment vouchers, and non-travel reimbursements to confirm each request is accurate, properly documented, compliant, and ready for approval.

Purchase Order Vouchers

Purchase order vouchers are used to pay suppliers for goods or services ordered through the procurement process. During approval, Payment Services reviews the voucher to confirm the invoice matches the purchase order and supporting receiving or payment documentation.

  • Match the invoice to the purchase order in Point Plus.
  • Confirm receiving or payment documentation in DEFINE.
  • Verify vendor, quantity, pricing, and payment details.
  • Research and resolve discrepancies with voucher creator before approval.
  • Approve payment when documentation is complete and consistent.

Contract Payment Vouchers

Contract payment vouchers are used to pay for goods or services covered by a fully executed agreement. During approval, Payment Services reviews the invoice against the contract, terms and conditions, and statement of work to confirm the payment is supported and consistent with the agreement.

  • Review the invoice against the fully executed contract.
  • Confirm the terms and conditions and statement of work support the charge.
  • Verify services, deliverables, rates, reimbursable expenses, and payment timing.
  • Research and resolve discrepancies with voucher creator before approval.
  • Approve payment when the invoice aligns with the contract and support.

Non-Travel Reimbursements

Non-travel reimbursements are used to repay individuals for allowable, business-related expenses that are not associated with travel. During approval, Payment Services reviews the request to confirm the expense is properly documented, approved, and compliant with applicable requirements.

  • Confirm the expense is allowable and business-related.
  • Review receipts and supporting documentation.
  • Verify appropriate approvals and funding information.
  • Resolve missing or inconsistent information with voucher creator before approval.
  • Approve reimbursement when the request is complete and compliant.