Welcome to the ePayments area of Payment Services. The ePayments team supports the University's electronic payment programs and procurement platforms, including the Single Use Virtual Card program, UT Market, and America to Go, to help ensure supplier payments are processed accurately, efficiently, and in compliance with University requirements.  

Single Use Virtual Card (SUVC) 

The Single Use Virtual Card (SUVC) program pays enrolled suppliers through a one-time virtual credit card instead of a traditional check or ACH payment. JP Morgan Chase issues a single-use card matching the invoice amount, the supplier processes it like a standard credit card transaction, and the University consolidates all virtual card activity into one monthly payment to JP Morgan Chase. 

• The system automatically identifies enrolled suppliers and applies the virtual credit mail code, so departments no longer need to enter it manually. 
• Entering an enrolled supplier's UT EID in DEFINE auto-selects the virtual credit mail code, and the supplier's address displays as Virtual Credit Bank. 
• Voucher preparation, routing, and final approval follow the same process as standard payments. 
• Virtual credit payments appear on *DEFINE GT screens with a payment ID starting in “V” (e.g., V00000024); use *DEFINE GTB command to look up all transactions tied to that payment. 
• If a department needs to use a different mail code, the reason must be noted, and the voucher routes to Payment Services - Accounts Payable for review and approval. 
• Suppliers on hold with the State of Texas are held the same way as with printed checks. 

UT Market 

UT Market is the University's electronic procurement platform within FRMS eCommerce, where shoppers browse supplier catalogs, build carts, and assign them to authorized buyers, who check out the cart and submit a requisition for approval. Once the requisition is approved, the purchase order is sent to the supplier electronically. Payment Services becomes involved once the item is received and the supplier's invoice arrives. 

• Confirm a receiving report has been entered in FRMS, and that the receiver is someone other than the buyer, per Inventory Best Practices. 
• Confirm invoices or packing slips are signed and dated by the receiver, or supported by a digital certificate if verified by email. 
• Match the supplier's electronic invoice to the purchase order and receiving documentation before the payment voucher is created. 
• Confirm hardcopy packing slips or supporting documentation are imaged or retained per applicable records retention requirements. 
• Research and resolve discrepancies between the purchase order, receipt, and invoice with the department before approval. 
• Approve payment once the purchase order, receipt, and invoice are consistent and the voucher is complete. 

America to Go (ATG) 

America to Go (ATG) is the University's contracted online catering platform, providing end-to-end catering services.  Payment Services oversees the payment aspect regarding the following: 

• Following up with CSUs regarding outstanding invoices with ATG 
•  Completing monthly payment reconciliation across the university CSUs.